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Vanderbilt University Conferences and Events offers a unique 10-week summer housing program for summer academic interns and researchers from Sunday, May 26th, 2024 through Saturday, August 3rd, 2024 for qualified college students. Eligible individuals must be enrolled in a degree-seeking program and actively involved in a summer research or internship program that has an educational component in the Nashville area. Eligible interns do not need to be a Vanderbilt student to enroll in the Summer Academic Intern Housing Program.


Participants in this program must be at least 18 years of age or older and must stay for at least a three-week period. (21 days)


All summer intern housing will be doubles (two twin beds in each room). This means you will have a roommate and suitemates. Interns will reside in Lewis House and Morgan House or Chaffin Place. Each suite has two beds per room, a shared bathroom for all suitemates, a shared kitchen with a full-size refrigerator, oven/range, and living area. For more detailed information about the rooms please click the links above. 

*We reserve the right to assign a different building if necessary. 

Singles are available only to those with accommodation needs or documented special reasons. If any singles remain after all specialized needs are met, they will be assigned on a first come, first served basis.   

Spots are limited and may sell out before the deadline. 


We offer our participants first-rate accommodations at competitive prices! All summer academic interns will be housed in the same Quad, giving residents the opportunity to interact with peers and other summer academic interns from across the country. Our primary concern is to provide a clean and safe place to reside while you are away from home. Exterior Residence Hall doors are automatically locked 24 hours a day with access granted by a magnetic Vanderbilt ID which will be provided to participants at check-in. For security purposes, Allied Universal Security Officers will be checking photo ID’s of all individuals entering the Residence Halls.


Vanderbilt is a pedestrian campus. Parking on campus comes at a premium. Parking will be sold separately through Vanderbilt University Traffic & Parking. Interns will need to visit the parking office in person with a photo ID, vehicle registration, and proof indicating you will be participating in our intern housing program. 


These special housing accommodations are designed to house serious academic students only. We expect all participants to follow all University policies and procedures, as well as Tennessee laws. Vanderbilt University reserves the right to evict students found to be in violation of University policy and/or Tennessee Law, and your payment(s) may be forfeited.

Please click on each tab to learn more about our Summer Academic Internship Housing Program. Please check our website for regular updates as information is subject to change. 

We hope you make Vanderbilt your summer destination!


Please be advised registration will close on Wednesday, May 1, 2024 at 12PM. Spots are limited and may sell out before the deadline. Please email internhousing@vanderbilt.edu if you wish to be added to the 2024 Housing Wait list after registration is closed.

This special housing option has been designed to accommodate students working directly with Vanderbilt departments as well as organizations offering learning opportunities in Nashville’s business and non-profit communities. Proof of internship/research must be provided to Vanderbilt Conferences and Events with your registration.


We are only able to offer our Academic Intern Housing Program during the summer season from Sunday, May 26th, 2024 at 8 AM through Saturday, August 3rd, 2024 at 11AM. Enrolled Vanderbilt students occupy these spaces during the fall and spring semesters.

If your internship starts before these dates or ends after these dates you will need to make separate accommodations off campus for that time period. NO exceptions can be made to this time frame. 


The minimum stay is 21 nights. However, we suggest a minimum of 30 nights to avoid being charged the Metro City Tax ($2.50/night) or Davidson County Accommodation tax (7%).


Vanderbilt’s Academic Intern Housing is very popular, and rooms are reserved on a first come, first serve basis (and fill up quickly!). A wait list will be created after all spots have been filled. There is a $250 non-refundable deposit to reserve a room. The deposit will be applied to the total cost of your housing.

You must be paid in full before you move in, NO EXCEPTIONS.


Please contact Vanderbilt Conferences and Events at Internhousing@vanderbilt.edu if you need to change your dates or cancel your application. Cancellations can be made without penalty up to 14 days prior to your scheduled arrival date on campus, less the $250, which serves as the mandatory non-refundable deposit.


Summer Academic Intern Housing is available on a first come, first served basis. Our Summer Academic Internship Housing Program participants will reside on campus in a shared double room (two twin beds in each room) suite. There is a minimum stay requirement of three weeks. 

All housing fees must be paid in advance, prior to arrival on campus. If you are not fully paid at move in, you will be asked to make payment before we give you the room key. You can pay via credit card or debit card through our online portal. A $250 non-refundable deposit is required to reserve your spot and will be forfeited if you terminate your contract early or make changes to the number of nights in which you originally were contracted. Your deposit will go toward the final cost of your stay.

*After May 1, 2024, full payment is due with your room reservation. *


Double Room – The cost is $56.00 per night, per person and this rate does not include applicable taxes. Roommate preferences can be requested. Double rooms consist of two twin beds in the room. 

Nashville sales tax is 9.25%. There is a Metro City Tax ($2.50/night) and a Davidson County Accommodation tax (7%) for all stays less than 30 days. If you stay longer than 30 days, you will not have to pay Metro or accommodation tax.

Single Room – No single rooms are available this summer other than for those with special accommodation needs. 


Employers and Group Sponsors
Through Vanderbilt Conferences and Events, the Summer Academic Intern Housing Program is equipped to offer a one-stop shop. Best of all, you will receive a single invoice including all services rendered.

Room assignments will be done through Conferences and Events office, and we will do our best to keep your groups together. Please let us know as soon as possible if any of your interns have special circumstances that need to be accommodated.

Full payment is due by May 1, 2023.

The Summer Intern Housing Program is able to accept a credit card or check from a business or non-profit, a Cashier's Check, or a Vanderbilt departmental transfer (COA). We cannot accept cash, money orders or personal checks for housing sponsored by an internship.

Please chose the CHECK option found in the drop-down under "credit card" at check out if you will be paying by check or COA.


Please contact the Vanderbilt Conference Office at internhousing@vanderbilt.edu if you have any questions.

Lewis House and Morgan House and Chaffins Place are apartment style living accommodations with shared bedrooms, living room, bathroom, and full kitchen. The Chaffins consist of two double rooms, totaling 4 beds in the apartment; while Lewis has double room suites and double room studios; totaling 2 beds per bedroom.

Modern amenities and utilities are included in the daily rate. This includes a furnished bedroom, bathroom, kitchens, laundry facilities on-site, study space, TV hook-ups, and high-speed wireless internet access.

Each double room consist of two beds, two dressers, a closet, two desks, and two desk chairs. You may want to bring a study lamp with you. University furniture may not be removed for any reason.

All rooms are clean, furnished and air conditioned.

*These dorms are near the hospital and some street noise will occur. 


Custodial service is provided in the common area baths ONLY once a week. Toilet paper and trash cans also included. 

Roommates can be requested for suites. All requests must be mutual and available upon registering.

We do allow coed rooms and suites, however, the requested roommates and suite mates must fill an entire suite. For example, if Ben requests to room with Mary, John, and Susan; Mary, John, and Susan must also request Ben as a suite mate, as well as each other. We will not approve a coed suite unless all willing individuals who have submitted the same suite mate request are in agreement.


GROUP SPONSORS PLEASE NOTE: Please let us know as soon as possible if any of your interns have special circumstances that need to be accommodated with their room selection.


Amenities include:

24/7 information desk and emergency response staff
24/7 automated locking exterior doors with magnetic card access
Elevators
Laundry facilities on site(free, but you must provide your own soap)
Utilities (including water, electricity, and central air-conditioning)
Custodial service in bathrooms and corridors (schedule provided at beginning of summer)
Free high speed internet access (wired and wireless)
Maintenance service, including emergency maintenance services.

Parking on campus is available, but a parking pass must be purchased.

Participants Typically bring the following:
Microwave
Regular fitted twin sheets, pillowcase, pillow and blanket.

Pots, pans, dishes, glasses, silverware, etc. if you would like to cook.
Bath towels, washcloths and shower slippers.
Rain gear and an umbrella.
Personal toiletries, including soap and shampoo.
A small reading lamp for your desk.
Clothes hangers for the closet.
Drinks and snacks.
A small TV.
Coffeemaker.


* Remember to safeguard your property at all times. The Office of Conferences does not assume responsibility for the security of personal property. *



You must adhere to all Federal, State and Local laws while on campus. Smoking is prohibited in all property owned by the University and Medical Center including vehicles and property leased by the institution, campus grounds, parking lots, garages, plazas, courtyards, except in locations that have been designated for smoking and related devices. Vanderbilt’s smoke-free policy includes but is not limited to cigarettes, tobacco, and devices such as e-cigarettes, pipes, vaporizers.

Those found in violation of Tennessee laws or in violation of university policy may be quickly removed from the Academic Intern Housing Program by law enforcement. The offender’s housing contract will be terminated, and housing payment forfeited.




Additionally, the following items are NOT allowed:
Hot plates, popcorn poppers, toaster ovens, grills (Foreman or similar) or any appliance with exposed heating elements
Fryers
Candles
Kerosene lanterns or heaters
Pets (unless registered and pre-approved by Vanderbilt accommodations office)
Powerful sound systems or stereos (a personal-size system with headphones is fine)
Wireless access points (routers, wireless printers, AirPorts, etc.)
Waterbeds or mattresses (University mattresses and box-springs may not be removed)
Halogen lamps
Fireworks
Firearms and other weapons
Dartboards
Concrete blocks or bricks
Other similar items

Nearby businesses or attractions within walking distance include:
Starbucks and independent coffee shops
Several chain and local restaurants, including pizza shops, grills, delis, and pubs
Mexican, Indian, Chinese and other international cuisines are also available nearby
Tanning, hair, and nail salons
Tailor, dry cleaners and package laundry services
Campus Bookstores, and independent bookstores
CVS/Pharmacy with Minute Clinic
FedEx/Kinko’s and UPS Stores
Belcourt Theater
Centennial Park, home of Tennessee’s 1897 Centennial Exposition
Houses of Worship
Vanderbilt University and Children’s Hospitals
Vehicle maintenance shops
Several national banks and ATMs


Lost Key: 

Please call the 24-hour emergency line at 615-582-9974, and a staff member will meet you at Lewis House front desk to provide a loaner key. The Conference & Event Coordinator (CEC) will then wait for you to return with the loaner key within 5 minutes. If your key is lost, the lock and keys must be replaced; for a lost key there is a charge of $100. Please be prepared to show proof of identification for assistance with lockouts.



Lost Card: 

Please report your lost temporary access card by calling our 24-hour emergency line at 615.582.9974 to receive a replacement access card at a cost of $50. A Conference & Event Coordinator will be able to give you a temporary access card. 


Mail Services:

Non-Vanderbilt interns cannot receive mail on campus and no packages can be delivered to the residence halls. All University mailboxes are already assigned to enrolled students and offices. If you are interested in receiving mail, we encourage you to obtain a PO Box from the Acklen Post Office, the local FedEx Kinko’s or one of the UPS Stores located near campus. You can set up a P.O. Box in person at the UPS Store on West End.


Maintenance:

You can submit Maintenance requests here. All participants should place non-emergency maintenance requests through our on-line system. Should you have an emergency maintenance request, please contact the Conference Coordinator on duty at 615.582.9974 for immediate assistance.


Dumpsters are available on the exterior of each building. Directions to the dumpsters will be displayed in each building. Interns caught using the common room trash cans will be fined $50.



Interns will have access to kitchens in their respective double room suites. Kitchens include a full-sized refrigerator, oven, stove, dishwasher, and sink. You must supply your own cookware and utensils. Keeping your kitchens clean will be the responsibility of the intern.

The kitchen does not have a microwave.

Information on purchasing summer meal plans to come. 

For Campus Dining locations, hours, and menus, click here. All unused meals expire on August 2nd, 2024.


Check-in: Our first day of check in will begin at 9:00 AM on Sunday, May 26th outside Lewis House until 8:00 PM that evening. This means you can check in on this day only if you are registered to do so.  You will not be permitted to check in earlier than the first day you paid for. Check in will continue daily from this point on. 

Depending on the day and time you check in, Lewis House may not always be staffed. If staff is not present when you arrive, please call the 24-hour duty phone and someone will come to check you in.

You will receive your room number, roommate information and key at check-in. You will have 20 minutes to unload in Highland Circle, and you must have your hazards on if your car will be left unattended. We do have a small number of dollies and hotel carts available.

To check-in you will need a form of official ID and YOU MUST be paid in full. You can return to your registration here to complete payment. If you are prompted for a code after logging in, please use Intern24. 

If you are part of a sponsored group, your housing has been covered and you will not need to make a registration and pay.


Check-out: The last day to Check-out will begin at 8:00 AM on Saturday, August 3th at Lewis House until 11:00 AM. No exceptions. Staff and security will begin room checks promptly at 11:01 AM. You may only stay through the last day you have paid for. 

If your check out date is before August 5th, you may check out at the desk or use the Express Check Out box located in the lobby. All room keys and access cards must be returned upon check-out. If a key is lost or not returned upon check-out, you will need to pay a $100 fee to replace it with a $50 fee for lost access cards.

Do NOT check out until you have completely moved out of your room/apartment, have cleaned it and removed all trash. If you return your key and access cards before completing your move out, you may be charged an improper check out fee and/or for the additional night(s) you or your items remain in the apartment.

Any items left in the apartment will be discarded. It is important to leave the room in the condition you received it. Please ensure you clean your bedroom and any common areas you used, including the bathroom.

If excessive trash or mess is left you will be charged a $50 cleaning fee. 

How can i get around Nashville without a car?

Nashville has an easy-to-use public bus system. You can find routes and rates Here.

Nashville also has a Bicycle sharing option. Bcycle 

Uber and Lyft are also readily available in Nashville. 

Will I have access to the Rec center as an intern?

A membership to the Vanderbilt Recreation Center is not included in the price of intern housing but can be purchased separately on site once you arrive. Cost details to come. 

Can I receive mail on campus?

No. Vanderbilt does not allow mail delivery to the dorms. If you are interested in receiving mail, we encourage you to obtain a PO Box from the Acklen Post Office, the local FedEx Kinko’s or one of the UPS Stores located near campus. You can set up a P.O. Box in person at the UPS Store on West End.

Where can I park on campus?

Once you have purchased a summer parking permit through parking services you can park in any of the Zoned lots that do not say they are reserved spaces. The closest parking to Highland Quad can be found in 25th Ave garage, 4th floor and above. 

Will I have a roommate?

Yes. Our summer housing is apartment style dorms. 2 twin beds in each room. Suites hold up to 4 people. 

What size sheets should I bring for my bed?

All Highland Quad beds are regular size twins.

Can I use my financial Aid for summer housing?

No. We do not work directly with the financial aid office. You may apply for summer loans, but payments must be made directly to us using our online portal.